Tours for schools & colleges

Tel: 01449 767778

Privacy Statement


We are committed to protecting the privacy of users of the website. This Privacy Notice (“Privacy Notice”) is intended to inform you how we gather, define, and use personal information collected via the website such as your name, address, telephone number and email address ("Information"). Please take a minute to read and understand the policy.

All your personal Information will be used in accordance with General Data Protection Regulation (“GDPR”). If you want to know what information we have collected and hold about you, please write to us at:

Galloway Coach Travel

Denters Hill, Mendlesham, Suffolk IP14 5RR.

Galloway Coach Travel is the data controller of your Information for the purposes of the data protection.


We may collect Information about you when you purchase any of our products online or request any information about us or our services, submit your personal details and/or complete any forms on the website.

Unfortunately, the transmission of information via the internet is not completely secure. Whilst we will do our best to protect your personal data, we cannot ensure the security of your data transmitted to our website. Any transmission of personal data via the website is at your own risk. Once we have received your information we will use strict procedures and security features to prevent unauthorised access.

We may collect and process the following data about you:

  • Information that you provide by filling in forms on our website. This includes information provided at the time of submitting your contact details, completing application forms for job vacancies or requesting further information about our services.

  • Information about your computer including where available your IP address, operating system and browser type.

  • Details of your visits to our website and the pages and resources you access.

  • Information about your booking and itinerary requirements for the group members. This includes any dietary, physical, health information or requirements – please see ‘sensitive personal data’ section.

  • Your feedback to us about our tours and drivers.

  • Full passenger information including full name, gender, date of birth, nationality, passport number, issuing country, passport issue and expiry date, citizenship and visa information. This will be passed to the relevant third parties such as airlines and hoteliers where applicable.

  • Information regarding accidents, incidents and near misses, this will be stored for the purposes of Health and Safety monitoring and when any claims are made against the insurance.

  • Your feedback to us when responding to tour evaluations or when interacting on social media.


Under GDPR and other data protection laws certain information is classed as ‘sensitive personal data’. This includes information that could reveal racial or ethnic origin, physical or mental health (including SEND) or religious beliefs. For example, if you advise of specific dietary requirements this could indicate specific religious beliefs.

We only collect this information where it is necessary to deliver our services to you. When sensitive personal data is provided you explicitly agree that we may collect and use it in order to provide our services in accordance with this Privacy Statement. If you do not allow us to process any of this sensitive personal data, this may mean that we are unable to provide all or parts of the services requested from us.




The Information we collect about you may be used for Legitimate Interests such as:

  • To complete your booking;

  • To send you further details of our services, for example if you inform us about your preferred destination and curriculum area or role in school we can send communication relevant to your preferences;

  • To contact you in response to any general or specific enquiries made by you;

  • To send you information about recent developments in areas in which you have expressed an interest;

  • To automate certain functions on our web site; and/or

  • To ensure content from our website is presented in the most effective manner for you and your computer.


We may also disclose your Information to third parties in the following circumstances:

  • If we are under a duty to disclose or share your personal data to comply with any legal obligation, complete a contract with you or to enforce the terms of this Agreement and other agreements we may have with you or to protect our rights, property or safety or that of our clients or employees.

  • If we use a third party to complete a service for example, we use Mailchimp to provide our regular email communications.

  • If we sell or buy any business or assets, in which case we may disclose your personal data to the buyer or seller of such business or assets.


You have the right to be forgotten. Please email to be removed from our data storage system. In all cases, customer Information is deleted after seven years.


You have the right to restrict the processing of your personal data where any of the following circumstances apply:

  • Where you feel that the personal data we hold about you is inaccurate. This restriction will be in place for a period to allow us to verify the accuracy of personal data.

  • Where the processing is unlawful and you do not want your personal data to be erased and would rather have a restriction of its use instead.

  • Where we no longer need to process personal data, but we require it in connection with legal proceedings.

  • Where you have objected to our processing of your personal data pending the verification of whether or not our legitimate business interests override your interests, rights and freedoms.



Our website uses cookies to help provide you with the best experience we can. Cookies are small text files that are stored on your computer, tablet, mobile phone or other device when you browse websites. The cookies in use on this website help us to make the website work as you would expect and they also improve the security of the site.

We do not use cookies that:

Collect any personally identifiable information (without your express permission)

Collect any sensitive information (without your express permission)

Pass personally identifiable data to third parties

Strictly necessary cookies

This website uses cookies that are classed as strictly necessary. We use these cookies to make our website function correctly. Such functionality includes:

Determining if you are logged in or not (session cookie)

Making our online booking process work (session cookie)

Storing your cookie preferences (persistent cookie, expires after 2 years)

Session cookies expire at the end of your browsing session, when you close your web browser. Persistent cookies have a set expiry date and will remain stored on your computer, tablet, mobile phone or other device until either that date is reached or you manually delete your cookies using your browser settings.

Cookie Permissions

Unless disabled in your website browser the strictly necessary cookies cannot be disabled in any other way. If you continue to use our website we take this as acceptance of their use.

Google Analytics cookies

Google Analytics is a web analytics tool that helps us understand how visitors engage with our website. It allows us to view a variety of reports about how you interact with our website. Google Analytics collects information anonymously. It reports website trends without identifying individual visitors.

Google Analytics uses cookies to track visitor interactions. These cookies are used to store information, such as the time that the current visit occurred, whether the visitor has been to the website before and what website referred the visitor to the web page. If you wish to disable Google Analytics you can do so here.

Disabling or deleting cookies in your browser

It is usually possible to disable cookies by changing settings in your browser settings. However, doing so will limit the functionality of our website (along with many others). It may also be possible to delete cookies that have previously been stored. For information on how to do either of these procedures, please consult the help files for your chosen browser.


The data we collect from you will be kept within the European Economic Area. If you are booking a tour outside of the European Economic Area we will explain how your data will be protected.


Our web site may from time to time contain links to and from third party web sites. If you follow a link to their web sites, please note these web sites have their own privacy policies and will be subject to separate terms and conditions and we do not accept any responsibility or liability for these sites. Please check the relevant privacy policies before you submit any personal data to these web sites.

If you have any additional questions, please send us an email at

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